CDC 2

1.

1 point

What is one of the duties of the Air Force Federal Register Liaison Office (AFFRLO)?

Act as the multiple point of contact with all offices of the federal registrar.

Describe procedures by which to conduct business with the public.

Provide advice/guidance to Air Force personnel on publishing rules and notices.

Maintain copies of certificates of determination.

2.

1 point

To reduce costly, ineffective, and redundant information collections and reporting requirements is the information collection and reports management programs’

purpose

goal

mission

objective

3.

1 point

Who is responsible for preparing and coordinating on all proposed replies to a Freedom of Information Act (FOIA) requestor?

Office of primary responsibility (OPR)

Freedom of Information Act (FOIA) manager

Disclosure authority

Initial denial authority

4.

1 point

When using additional copies of a record for cross-referencing, how is the cross-reference location identified?

Write “cross-referenced” across the top of each copy of the record

Attach a cross-reference sheet to each copy of the record

Annotate each copy with a list of each location where the record is filed and a justification for the additional copies

Mark each copy by circling the appropriate file code showing where the duplicate copies are filed

5.

1 point

What type of records does the SF 135, Records Transmittal and Receipt, identify?

Records for transfer to another organization only

Retirement to a federal records center, staging center, or transfer to another organization

Retirement to a federal records center or staging center only

Transfer to another organization or retirement to a staging center only

6.

1 point

An official system of records must be

organized in accordance with the Federal Register.

authorized by law or executive order.

used to retrieve information on individuals.

controlled by a Department of Defense directive.

7.

1 point

Who does a requester submit an appeal to, when a Freedom of Information Act (FOIA) office withholds a record from release because they determined the record is exempt under one or more of the exemptions?

Secretary of the Air Force

Director, communications and information

Privacy Act (PA) officer

Defense privacy office

8.

1 point

The Department of Defense’s (DOD) policy on providing information on its activities in an open manner to the general public is to provide

accurate and timely information on a need-to-know basis.

a maximum amount of accurate and timely information concerning its activities.

all information concerning its activities.

only unclassified information concerning its activities.

9.

1 point

What does the staging area review to determine what records are eligible for disposal and when?

Disposition control label.

Disposition control label, before the end of each calendar or fiscal year.

SF Form 135, Records Transmittal and Receipt before the end of each calendar year (CY) or fiscal year (FY).

SF Form 135, Records Transmittal and Receipt.

10.

1 point

Freedom of Information Act (FOIA) requests categorized as simple involve records that are

small in volume

easy to read

privileged

highly accessible

11.

1 point

Which of the following is an objective for determining retention?

Whether the records efficiently document individual activities and transactions.

How much Air Force documentation is really essential.

Whether the retention period can be increased.

How many records designated as “temporary” are of real enduring value.

12.

1 point

What is used to determine the disposal of Privacy Act (PA) records?

Records retention schedule.

For Official Use Only (FOUO) register.

Privacy Act (PA) disposition list.

Squadron policy.

13.

1 point

Each of the following is a description of files cutoff except

physically stop adding records to a series.

separating active records from inactive records.

transfer of eligible records to the records staging area.

point in time when records are no longer placed in the active file.

14.

1 point

A special review of a publication or form is conducted when the

POC decides a publication needs to be changed before its two-year review.

point of contact (POC) decides a publication needs to be changed before its one-year review.

OPR decides a publication needs to be changed before its two-year review.

office of primary responsibility (OPR) decides a publication needs to be changed before its one-year review.

15.

1 point

How are long-term paper records 10 years or older handled?

Disposed through the functional area records manager.

Kept in the active file until destroyed.

Retired to authorized federal records centers.

Placed in the inactive file until destroyed.

16.

1 point

Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files area?

Command records manager (CRM).

Base records manager (BRM).

Chief of the Office of Record (COR).

Functional area records manager (FARM).

17.

1 point

To avoid conflicts or discrepancies, the best possible source for collecting personal data is

personnel roster.

close friends of the member.

the subject of the record.

other data systems holding the information.

18.

1 point

What is disposition based when dealing with Air Force records?

Disposal method or time period.

Retention period or specific action.

Time period or event.

Specific action or disposition.

19.

1 point

When should you establish a formal paper version requirement for publications?

Access to an official electronic source of publications.

Mission-related need and access to an official electronic source of publications.

Defense automated printing service approval and access to an official electronic source of publications.

Mission-related need only.

20.

1 point

Who acts as the declassification authority when such action is appropriate and coordinates the release or denial of records?

Information security program manager

Office of primary responsibility (OPR)

Disclosure authority

Freedom of Information Act (FOIA) manager

21.

1 point

What type of records does the staging area store?

Permanent and temporary.

Perpetual and temporary.

Perpetual and transitory.

Permanent and transitory.

22.

1 point

What type of information should be considered and protected as For Official Use Only (FOUO)?

Information that has been given a security classification.

Unclassified information that is being processed in a foreign country.

Classified information that contains FOUO information.

Information that may be withheld because disclosure would cause a foreseeable harm to an interest protected by the freedom of information act.

23.

1 point

Which of these processes is not a step in the publishing process of electronic products?

Formatting

Producing

Posting

Storing

24.

1 point

When should For Official Use Only (FOUO) markings on a file or document be terminated?

When a request for the records has been made under the freedom of information act.

When placed in the inactive file.

When circumstances indicate the information no longer requires protection from public disclosure.

Only when documents have been marked for destruction.

25.

1 point

What determination must be made before a record can be loaned to an authorized person?

Frequency of reference to the requested material

Period of time the record is needed

Number of copies the individual will make

How many people will have access to the records

26.

1 point

Who is authorized to approve the permanent retention of records?

National archives and records administration

Air Force records manager

United States records manager

Archivist of the United States

27.

1 point

Cross-referencing provides more reliable files service as long as

written instructions are filed with each record

all records are given a cross-reference location

excessive cross-referencing is avoided

cross-reference are detailed and very descriptive

28.

1 point

Administrative changes to publications do not affect subject matter

content only.

purpose only.

content, authority, purpose, and application.

authority only.

29.

1 point

Who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendation, to?

Records manager (RM).

Functional area records manager (FARM).

Command records manager (CRM).

Records custodian (RC).

30.

1 point

When units change status but do not change function or mission, files are

sent to the records staging area for the rest of their retention period.

cut off the day before the effective date and kept as a separate entity.

continued and cut off the same way and at the same time as if no change of status had occurred.

cut off the day after the effective date and kept by the current office as usual.

31.

1 point

At least how many years remaining retention must records have to be shipped to a federal records center?

Eight

Two

Nine

Three

32.

1 point

What actions are appropriate when unauthorized disclosure of For Official Use Only (FOUO) records occurs?

Corrective administrative actions, criminal investigation, and notify originating organization.

Notify originating organization, follow guidance provided by that organization, and investigate all events that led to the occurrence.

Process paperwork for criminal or civil sanctions, brief all personnel of occurrence, and notify the originating organization.

Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating organization.

33.

1 point

What is the official daily publication for rules, proposed rules, and notices of federal agencies and organizations, and other presidential documents?

The Federal Register.

The Federal Requirements.

The Information Collection Report.

The Product Announcement.

34.

1 point

The emergency disposal of records, without regard to tables and rules, is applied when the records

destruction by hostile or potentially hostile action is an ever-present danger.

are considered valuable enough to warrant preservation.

are a menace to health, life, or property.

do not protect the legal or financial rights of individuals or the Air Force.

35.

1 point

Which element of a Privacy Act (PA) statement shows the reason you are collecting the information?

Disclosure

Routine uses

Authority

Purpose

36.

1 point

What is “disposition,” when dealing with Air Force records?

Time when you stop filing in the active records.

Destruction of active records.

Eradication process used for the records staging area.

Actions taken with inactive records.

37.

1 point

What is the management tool used to monitor and control internal reporting requirements?

Reports control symbol

Information collection and reports

Unit reporting document

Records information management system

38.

1 point

To recycle Privacy Act (PA) material, what must recycling contracts include?

Guidelines for transferring materials to the contract destination

Specific contract employees authorized to handle for official use only (FOUO) materials

Specific contract clause on safeguarding privacy material until its destruction

Fee schedules for protecting and processing FOUO materials

39.

1 point

What type of request allows other Air Force directives to give individuals access to Privacy Act (PA) records?

Official

Functional

Directed

Informational

40.

1 point

Who is the focal point in a functional area for general Privacy Act (PA) questions?

System manager.

PA monitor.

Air Force employees.

PA officer.

41.

1 point

How does the records disposition program play a key role in the management of Air Force records?

Reference tools for commander’s decisions.

Preservation of classified records.

Economic and efficient management.

Enduring value for temporary records.

42.

1 point

Up to what amount is the fine that may be imposed for maintaining a Privacy Act (PA) record system that has not been published in the Federal Register or for making an unauthorized disclosure?

$15,000.00

$20,000.00

$10,000.00

$5,000.00

43.

1 point

Who is the focal point for the Freedom of Information Act (FOIA) portion of the installation web site?

System manger

Installation commander

FOIA manager

Director, communication and information

44.

1 point

Why is the file plan filed as the first item in a filing system?

The file plan falls under table 1–1, rule 01.

It’s the table of contents for the filing system.

The filing system doesn’t identify the file plan.

To help retrieve filed documents efficiently.

45.

1 point

What is the first part of the plan when developing a vital records plan?

Description of the records.

Determine the most critical function.

Specific measures for storing copies.

Identify the records.

46.

1 point

When working with Privacy Act (PA) information, if more protection is needed for a system of records, be sure to balance the

acceptable losses with the system expenses.

quantity of information stored against the security measures required.

additional protection measures against risk and cost.

organizational mission with the time restraints imposed by security policies.

47.

1 point

Which of the following is not a cutoff period?

Quarterly

Monthly

Calendar year (CY)

Fiscal year (FY)

48.

1 point

Who finds and provides the requested records and helps to determine whether to release the records?

Requestor

Freedom of Information Act (FOIA) manager

Disclosure authority

Office of primary responsibility (OPR)

49.

1 point

What gives the reader a reference trail to follow when a document is located somewhere else?

Memo for record